Curate Events from Multiple Venues Without Manual Entry

Link independent venue schedules for automatic syndication

The most efficient way to collect listings is to let venues publish to their own calendars and syndicate directly to yours. When a venue publishes an event, it appears on your guide automatically.

Event Schedule offers three kinds of schedule: Talent, Venue, and Curator. When you create a Curator schedule, it can list events from other schedules and name source schedules whose public events then appear on it automatically.

1. Ask local venue managers to create a Venue schedule on Event Schedule or connect their existing feeds.
2. Open your Curator schedule settings and name the venue schedules as sources so their public events appear on your calendar automatically.
3. For venues that submit events manually or add your schedule to their listings, configure Approved Schedules under Engagement. Schedules named in this list skip the pending review queue.

If a venue uses Google Calendar, they can connect their account to import events or set up two-way sync. When a connected venue changes set times or cancels a gig, your syndicated listing updates automatically.

Run a moderated public submission form

Not every venue manager will join your workflow immediately. For touring artists, pop-up hosts, and independent promoters, offer a public booking request form on your calendar page.

Accepting gig details through social media messages or email leads to missing information. You end up exchanging multiple messages to get door times, age policies, or ticket links. Setting up a structured form collects the needed details in one pass.

Under Engagement, open Requests and turn on Accept requests. You can choose between AI Import (where submitters paste a blurb or flyer) and the Booking Form (a structured form with set fields). If you choose the Booking Form, select which fields submitters must provide:

• Event Name: The title or headline act.
• Date & Time: The event date and start time.
• Location: The venue name, street address, or an online event indicator.
• Description: Line-up details, age rules, and door times.

Keep Require Approval turned on so incoming submissions wait under your schedule's Requests tab. You can review each submission and approve it before it appears in public.

Use Request Terms to set submission expectations at the top of the form. Paste a clear notice like this:

We list public music, arts, and community events in our district. Submit events at least seven days before the date. Include complete door times, ticket prices, and venue addresses. We do not accept private parties or commercial sales pitches.

Convert Instagram flyer images without retyping

Grassroots organizers and performers often announce gigs only as flyer images on social feeds. Retyping dates, line-ups, and door times from an image takes valuable time. Instead, you can parse the artwork directly into an event listing.

Event Schedule lets you create events by uploading flyer images or pasting text, extracting details automatically.

1. Save the flyer graphic from the venue's social media post or take a screenshot on your phone.
2. In the import box, upload the image file or paste it directly from your clipboard. The system accepts JPG, PNG, GIF, and WebP files up to 10 MB.
3. Click Read flyer. The tool reads the text, identifies the event date, start time, venue address, and description.
4. Review the generated card. Make any needed corrections to the date or time picker, then click Save.

The uploaded image automatically becomes the event's flyer graphic, removing the need for a separate artwork upload. If an import pulls incorrect information, click Undo this import, which remains available for 24 hours.

Organize listings with sub-schedules and custom filters

Once you curate dozens of events across multiple rooms, bars, and galleries, a flat chronological list becomes overwhelming for readers. You can set up sub-schedules to group events into clear strands while keeping everything on one master schedule.

Sub-schedules give each section its own address and calendar color, allowing visitors to filter the calendar to the specific events they want to see.

To set up a sub-schedule, open Customize, select the Sub-schedules row, and click + Add Sub-schedule. Choose a name, select a color from the 14-color palette, and save. When approving submitted events or editing listings, assign each event to its sub-schedule.

You can also embed the calendar on your website using a snippet from the Embed dialog. The embedded view reflects any changes or new events as soon as you approve them. For more tips on keeping your calendar manageable, read our guide on curating a local calendar without burnout.

Questions people ask

Can venues edit their events after they appear on my curator calendar?

If an event comes from a venue's own linked schedule, edits made by that venue update on your calendar automatically. If an event was sent through your public request form, you make edits through your schedule's admin portal.

What happens if two venues submit the same co-hosted show?

If two submissions arrive for the same show through your request form, you can decline one from the Requests tab. When pasting text that lists multiple events sharing the same start time and address, the text import tool automatically merges them into one event with multiple participants.

Do venues have to pay to submit events to my calendar?

No. Event Schedule charges no platform fees or ticket fees on any plan, and submitting an event through your public request form is completely free for submitters.

Can I send a weekly digest of curated events to readers?

Yes. Visitors can follow your schedule or join your mailing list. Confirmed subscribers receive an automatic email digest when new events are published, and you can also send scheduled updates using the built-in newsletter builder.